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Distribution List

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Outlook Distribution Lists, also called Distribution Groups or even Contact Groups depending on which version of Outlook you’re running, are groups of email recipients that are addressed as a single recipient. 

They’re generally used to send email to groups of people (in your case, employees) without having to manually enter every single email address—which is a big deal when you work for a large organization and are managing communications for more than one location, department, or business unit. 

When you’re looking at your contact list in Outlook, your Distribution Lists will show up as contacts as well, so they're easy to find and use. They will also appear in your Address book, when you press the ‘To:’ button.